Utility Coordinator

Salary: $27.91 - $40.17 per hour (Non-Exempt)
Job Type: Full Time
Shift: 8:00 a.m. to 5:00 p.m., Monday through Friday
Recruitment Period: Open Until Filled

Job Description

This job classification has been designated as a safety sensitive job classification in accordance with the Oklahoma Medical Marijuana and Patient Protection Act, 63 O.S., § 427.1 et seq., (OSCN 2019), effective August 29, 2019. This means employees in this job classification can be subject to disciplinary action up to and including termination if they test positive for marijuana components or metabolites, even if they possess a medical marijuana license.

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Education and ExperienceTwo-year college or technical school degree in Engineering Technology or a related field and/or equivalent combination of education and experience.  Two years of progressively responsible related experience is required in order to obtain experience in solving complex work issues and problems. 

Licenses and Certifications:  Must possess a valid state driver’s license and satisfactory motor vehicle record. 

KnowledgeUtility construction practices and principles.  Applicable state, federal and local laws, rules and regulations.  Oral and written communication in order to respond to complex or difficult inquiries or complaints from citizens, regulatory agencies or members of the business community. 

Skills:  Read and interpret utility construction plans and specifications.  Mathematical abilities to calculate figures and amounts; ability to apply concepts such as fractions, ratios and proportions to practical situations.  Methods and techniques of research, statistical analysis and report presentation.  Organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction.  Performs work operations which permit frequent opportunity for decision-making which would affect the work operations of other employees and/or contractors.  Preparing clear and concise reports, correspondence and other written materials.  Analytical abilities are required to interpret data, recognize discrepancies contained in data, and correct or determine the cause of discrepancies.  Interpersonal skills necessary to effectively interact with internal staff, citizens, and other departmental staff in order to give and extricate information in a courteous and friendly manner. 

Essential Functions:  Plans, administers, inspects and monitors utility relocations associated with various capital projects funded through the Capital and Utility funds; enforces criteria such as construction standards, code requirements and specifications are met through quality control inspections.  Prepares, negotiates and administers utility relocation contracts with utility companies required to relocate for various capital and utility projects; coordinates with utility companies to develop relocation plans to ensure all utility relocation obligations and objectives are met; functions as liaison between the City and/or other utility companies, consultants and the Oklahoma Department of Transportation on federally funded projects to ensure all utility documents are properly submitted and filed; ensures all processes and procedures are completed to ensure federal funding; and conducts routine site inspections to ensure adherence to relocation plans. Schedules and coordinates all necessary meetings one on one with each affected utility as it relates to the specific relocation prior to construction. Schedules and attends all necessary and related pre-construction conferences for utility relocations. Reviews utility relocation plans as compared to project construction plans to identify and correct potential utility conflicts prior to construction.  Coordinates in the field during construction with affected utility companies and project contractors to resolve unforeseen utility conflicts. On occasion, as necessary, assists in the preparation of legal descriptions and documents for, and assists in acquisition of public utility easements/right of way, as needed. Works with each utility company to prioritize projects and provides updated project information, schedules, and goals of the City’s overall 5-year capital project plan. Processes invoices and claims, as necessary, as they relate to the utility relocation projects. Works with the City’s force account water, sewer, traffic, lighting, and fiber utilities to accomplish the same tasks and goals as with the private utility companies. Assists the Construction Manager/Engineer with development of in-house utility relocation plans as necessary.  Assists in the preparation of related agenda items for approval by City Council; assists in preparing budgets; conducts preliminary inspections and works with the City’s Capital Projects and/or Utility Manager/Engineer to determine the affected utilities and best practicable relocation plan in conjunction with other affected utilities, both at conception to achieve the best budget estimate, as well as during administration of the affected project; and conducts routine inspections to ensure compliance with applicable local, state and federal rules and regulations and to ensure adherence to relocation plans.  Responds to citizens’ questions and inquiries regarding utility relocation projects and development both over the telephone and in person.  Performs other related work to assist the Construction Manager/ Capital Projects Manager as required.

Mental and Physical Abilities:  Mental/visual effort required due to sustained periods of concentration necessary for the design and layout of a project and the constant breaks in concentration associated with answering phones or speaking in person to citizen or staff requiring assistance.  Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lb.) 5-10% of work time.  Ability to maintain regular, predictable and punctual attendance. 

Working Conditions:  Work is performed in a normal office environment (60% of the time) with some exposure to outdoor temperatures, dirt and dust, and/or disagreeable sights and odors.

Additional Information:  Selected applicant must pass background investigation, physical examination and drug screen.

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