Police Records Clerk

Salary: $17.38 per hour (Non-Exempt)
Job Type: Full Time
Shift: Work Shift Varies
Recruitment Period: Open Until Filled

Job Description

This job classification has been designated as a safety sensitive job classification in accordance with the Oklahoma Medical Marijuana and Patient Protection Act, 63 O.S., ยง 427.1 et seq., (OSCN 2019), effective August 29, 2019. This means employees in this job classification can be subject to disciplinary action up to and including termination if they test positive for marijuana components or metabolites, even if they possess a medical marijuana license.


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Education and Experience:  High school diploma or equivalent.  Six months experience of general office practices, procedures, and equipment, or any equivalent combination of education, training, and experience, which provides the required knowledge, skills, and abilities.

Licenses and Certifications: Ability to obtain and maintain Oklahoma Law Enforcement Telecommunications System (OLETS) operator certification within one year of employment.

Knowledge:  Office administrative and secretarial practices and procedures, such as business letter writing and the operation of standard office equipment. Basic knowledge of Microsoft Windows and Windows-based programs. Recordkeeping, report preparation, filing methods, and records management.  Correct English usage, including spelling, grammar, punctuation, and vocabulary.  Standard arithmetic. 

Skills:  Data entry at the basic rate of 7,000 key strokes per hour and typing 40 wpm. Basic knowledge of filing systems.  Proficient positive interpersonal skills necessary to be courteous of fellow employees and citizens while performing duties. Attention to detail and proofreading skills.

Essential Functions:  Operates computer to enter and retrieve information.  Responds to questions and requests, internally and from the public, via face-to-face, fax, mail and email.  Maintains manual and computer filing systems; reviews, codes, and files alphabetically, numerically, or by other designated sorting system; and periodically purges and archive/scan files.  Receives, opens, sorts, and routes incoming mail. Conducts file searches.  Makes copies of various police records and documents.  Completes various police forms. Records information manually onto police logs.  Reviews case reports completed by citizens online. Reviews reports digitally for necessary elements and accuracy before merging to the RMS.  Operates scanning machine.  Works closely with other City and agency departments. Collects cash receipts for file searches, impounds, administrative costs, bonds and other related fees.  Types letters, memoranda, forms, etc. Performs related duties as required.

Mental and Physical Abilities:  Ability to receive and follow both oral and written instruction with limited supervision.  Ability to concentrate and pay close attention to detail while constantly being interrupted by telephone or citizens who require assistance.  Moderate amount of physical effort required associated with walking, standing, lifting, and occasionally carrying moderately heavy boxes (25-50 lb.). Ability to maintain regular, predictable and punctual attendance. 

Working Conditions:  Works in a normal office environment where there are little or no physical discomforts associated with changes in weather; some discomforts associated with noise, dust, dirt, etc.

Additional Information: Candidates considered for an interview will undergo data entry, typing and spelling skills assessment.  Selected candidate must pass a background investigation, polygraph examination, physical examination and drug screen.