Education and Experience: High school diploma or equivalent and 9 to 12 hours of college level Accounting courses. Three years of progressively responsible experience performing accounting work or any equivalent combination of education, training, and experience which provides the required knowledge, skills and abilities.
Knowledge: Principles and practices of accounting. Methods and techniques of research, statistical analysis and report presentation. Recordkeeping, report preparation, filing methods and records management techniques. Office administrative and secretarial practices and procedures, such as business letter writing and the operation of standard office equipment, including networked and personal computer. Standard business arithmetic, including percentages and decimals.
Skills: Preparing clear and concise reports, correspondence and other written materials. Using tact, discretion, initiative, and independent judgment within established guidelines. Researching, compiling, and summarizing a variety of informational and statistical data and materials. Organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction. Oral and written communication skills equivalent to that normally acquired through a high school education. Technical ability associated with one to two years of technical/vocational school and/or related experience. Analytical skills necessary to perform numerical calculations to obtain totals, balances, and verify information from complex forms and transfer to computer or manual reports. Interpersonal skills necessary to effectively interact with internal staff, citizens, and other departmental staff in order to give and extricate information in a courteous and friendly manner.
Duties and Responsibilities: Assists departments by responding to questions and researching information regarding their account transactions and balances. Records budget transactions and expenditure adjustments. Processes journal entries on computerized accounting system; calculates and disburses telephone, electric, and natural gas utility funds and petty cash to proper departments. Compares cash receipt envelopes for accuracy; prepares data entry regarding cash receipts. Tabulates, processes, and distributes internal service charges for vehicle services, building services, and the print shop. Balances and records journal entries to close accounting records at the end of the month and the end of the period. Prepares bank reconciliations and records journal entries for multiple accounts. Performs journal entries for returned checks. Monitors and balances room tax payments and prepares correspondence as needed. Updates fixed asset system; records additions/deletions and depreciation. Prepares spreadsheet and balances fixed assets to general ledger for auditors. Inputs on-the-job (OJI) injury and employee accident information into the City information systems. Processes and approves OJI payments to medical providers and payments to employees on temporary total disability or permanent partial disability. Communicates with medical providers to authorize treatment to injured employees. Performs routine and moderately complex mathematical computations; balances various reports. Maintains and monitors manual and/or computerized recordkeeping systems; codes, enters, posts, and tabulates data; prepares statistics and summary reports; prepares and submits information for further processing. Maintains manual filing systems; reviews, codes, and files documents alphabetically, numerically, or by other designated sorting methods; purges files to locate specific information. Types and prepares various general correspondence, reports, documents, forms, etc. Distributes proper end of the month reports to departments for distribution. Assists in the budget preparation; tracks worker’s compensation payments. May perform payroll duties when needed. Performs special projects as assigned by the Municipal Account, Chief Accountant, and Finance Director. Maintains up-to-date awareness of union contracts and latest tax rules. Performs other related work as required.
Working Conditions: Works in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.
Mental and Physical Abilities: Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to employees requiring assistance. Analytical abilities are required to interpret data, recognize discrepancies contained in data, and correct or determine the cause of discrepancies. Limited amount of physical effort required associated with walking, standing, and lifting and carrying light objects approximately (5-10%) of work time. Ability to maintain regular, predictable and punctual attendance.
Additional Information: Selected applicant must pass a background investigation and drug screen.