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Mission: The mission of the Fleet Management
Division is to support the City departments and agencies in their delivery of
municipal services by ensuring that the city vehicles and other equipment is
available, dependable and safe to operate in the most cost efficient manner
for the tax payers.
Description: This division consists of 19 employees
who provide administrative, logistical, and mechanical support. This division
is responsible for the acquisition, disposition, and maintenance of approximately
746 vehicles and pieces of motorized equipment at the lowest long-term cost
to citizens of Norman.
This is a fully automated repair shop. The automated fuel system,
installed in 1998, meets all new EPA regulations, including tank gauging and
intersential monitoring system. It is chip key activated and tied to the Fleet
computer system by modem. We currently have 2 computerized fuel sites, along
with 2 security parking lots that also use the same chip key system.
The Fleet system is FASTER on CCG System which includes: parts
inventory and issuing, bar coding, mechanic work stations, and fuel inventory.
All monthly division billing is compiled by use of the system. This system produces
needed reports such as: productivity, vehicles maintenance, mileage, cost per
mile, scheduled preventative maintenance, budget analyses, a Five Year Vehicle
Replacement Report, monthly billing for labor, parts, tires, and fuel, and Warranty
Recovery.
Fleet Management Staff is responsible for determining the base
fuel, parts and outside repair accounts for all divisions that operate city
owned vehicles and equipment. Using the first six months of the current fiscal
year as the basis. For fuel, we spreadsheet the actual gallons used per division
and then determine a base price for unleaded and diesel based on current and
projected economic indicators. For parts and outside repair costs, the first
six months of the fiscal year are used with a general 2% - 5% increase in costs.
Projected budgets are completed in January of each year with the funding made
available on July 1st of each year. To view past fiscal years' actual expenditures
for the City of Norman, please click on the "Bench Marking" link below.
Fleet Management also is responsible for determining vehicle and
equipment replacements for the City. By using the Vehicle Replacement Report
in FASTER, a base projection of units is determined. This list gives each "unit"
a numeric total of up to five (5) points in each category: mileage, maintenance
costs and age, for a total of 15 points maximum. Once a unit has a numeric total
of between 13 to 15, they are then visually inspected. A spreadsheet with the
unit's description, current mileage/hours and life-to-date maintenance costs
is used with the inspection report to determine replacements. Each unit is then
ranked by need to replace along with the projected cost to replace. Final report
is submitted for approval by the end of February with the funds available for
purchase on July 1st of each year. To view past fiscal years' expenditures for
capital replacement, please click on the "Bench Marking" link below.
We support all departments by providing "Stand-by" service
when requested and 24 hour wrecker service. A rotation schedule for the mechanics
is posted 3 months in advance for on-call paging. All mechanics are required
to carry the pager for a one week period to respond to any divisions needs after
hours and/or holidays. We also assist any surrounding municipalities in times
of inclement weather by means of: trailer mounted bulk tanks for fueling, and
on site tire repair. To ensure the safety of its citizens, in 2006, Fleet Management,
in conjunction with City Council, began inspecting all taxi cabs, limousines
and/or all vehicles that are licensed to transport citizens in the City of Norman.
Inspection costs are $35.00 per vehicle.
During 2004, Fleet Management began working with WIC Filters manufacturer's
and the local FFA (Future Farmer's of America) in a box-top buy back program.
WIC will purchase back filter box tops at the rate of $0.25 per lid, the result
has been two checks issued to Norman FFA to date for a total of $1,728.75.
In Fiscal Year Ending 05, Fleet sold used waste oil, antifreeze
and scrap tires for a division revenue of $4,248.52. Starting in March of 2005,
we will begin inspection of all taxi cabs licensed to operate within the City
of Norman limits to ensure passenger safety.
Fleet Maintenance | Staff | Benchmarking | Maintenance Program | Bid Specifications | Contact Us
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